Holiday approval software

Holiday approvals should be simple without losing control of staffing levels

Holiday requests are easy to approve in isolation, but operational teams need to understand cover, clashes, fairness and workload before decisions are made.

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Practical guide

What this page covers

Request visibilityEmployees need a straightforward way to request leave, while managers need enough context to approve or decline without chasing spreadsheets.

Team coverHoliday approval should sit alongside calendars, rota awareness and absence visibility so teams do not become exposed.

Manager accountabilityEvery approval, decline and comment should be traceable, especially where decisions affect fairness or business continuity.

HR oversightHR should be able to review patterns, balances and policy alignment without manually rebuilding the position from multiple files.

Relevant Portal areas

Absence Management Manager Control Operational Planning Absence tracking Bradford Factor Workforce Management

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The live demo lets you explore Luminar Portal from employee, manager, admin and director views.

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Common questions

Why move holiday approvals out of spreadsheets?

Spreadsheets can show balances, but they rarely give managers the full decision trail, team impact and approval context in one place.

Does this help with operational cover?

Yes. The value is in combining requests with team visibility so managers can consider cover before approving leave.

Can HR still oversee the process?

HR can keep visibility of absence records, decisions and patterns without owning every day-to-day approval.

Is this only for warehouses?

No. It is built around operational teams, but the same approach suits any shift-based or people-heavy business.