Bradford Factor and absence management software

Absence management needs context, not just a score

Bradford Factor can help highlight absence patterns, but the real value comes when scores sit alongside return-to-work records, manager conversations, HR follow-up and the wider employee history.

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Practical guide

What this page covers

Pattern visibilityManagers and HR need to see absence frequency, repeat patterns and escalation points without rebuilding spreadsheets every month.

Return-to-work evidenceReturn-to-work conversations should be recorded, visible and linked to the absence event, not stored separately or left in emails.

Fair and consistent follow-upBradford Factor should support decision-making, not replace judgement. The surrounding notes, documents and history matter.

Manager accountabilityOperational managers need prompts and clear next steps so absence processes are completed on time and evidenced properly.

Relevant Portal areas

Absence Management Manager Control People Records Reporting & Analytics Return to Work Guide HR Compliance Software

See it in context

The live demo lets you explore Luminar Portal from employee, manager, admin and director views.

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FAQs

Common questions

What is the Bradford Factor?

The Bradford Factor is a formula used by some employers to highlight frequent short-term absence patterns.

Should Bradford Factor scores be used on their own?

No. Scores should be viewed alongside context, return-to-work notes, medical information, reasonable adjustments and company policy.

Can Luminar Portal show absence context as well as the score?

Yes. The value is in connecting the score with absence records, return-to-work actions, employee history and manager notes.

Is Bradford Factor suitable for every business?

Not always. It should be used carefully and consistently, with HR judgement and proper policy controls.

How does this help managers?

Managers can see absence patterns and follow-up actions in one place instead of relying on separate trackers or memory.